Are you looking to move your office in 2022? Your office technology is a big part of your office move planning process. Are you planning on having your office movers handle your technology?
From remote working to collaborative spaces, office moves have become more of a technology-heavy project and less furniture. Here is why you should look into hiring a technology moving partner before your next office move.
There used to be a time when you would call the local moving company a few weeks before you wanted to move your office. Then, on move day, a bunch of people would show up with equipment ready to move the big and heavy desks, file cabinets, and other office furniture.
Today, you may spend more time planning the move of your office technology than you may your furniture. Everything from taking Inventory of all your office technology, server room moves, disconnecting and reconnecting of end-user computers, and help desk support after the move.
Moving your office is a big decision, and choosing the right strategy for your needs can be challenging. This article will cover the options available to you in 2022 and help you choose the best way to move your office.
From remote working to collaborative spaces, this article has everything you need to know to make your move as smooth as possible!
Tip #1 - Plan Ahead of Time
Office moves involve an overwhelming number of literal and figurative moving parts. It would help if you considered the moving in and out rules for your new and old building (moving time of day, reserving the loading dock, locking off elevators, etc.).
It would help if you moved all the stuff but also consider employees' happiness, transitional workflows, reorganization, adjustment periods, and much more.
Tip #2 - Assign A Move Coordinator
A move coordinator's most important job is to assist you throughout your office moving process and ensure an efficient, smooth, and stress-free moving experience.
Your move coordinator will handle the logistics of your move, including communicating with all parties involved in preparing your furniture, technology, and contents to be packed and moved to your new office, as well as communicating with you throughout the entire move process.
"Poor IT Relocation Planning can lead to delays opening your new office." – Marvin Allsup, Tech Services
Tip #3 - Have Pre-Move Meetings
Have a pre-move survey, either via video or in-person, of your current office, which will help identify logistical details to fulfill your move, which could include:
Items needing to be packed
Technology that needs to be disconnected
The number of containers, boxes, etc. needed
Specialized services may be necessary (e.g., crating artwork, moving high-value, technology inventory, oversized items such as pianos, grandfather clocks, etc.)
Location information (truck loading zones, building access, parking, restrictions, etc.)
Tip #4 - I.T. Audit
Another consideration for a successful I.T. relocation is auditing. As you look to relocate your office, you may want to consider conducting an I.T. audit before your move.
A move could be an ideal time to review and potentially upgrade your current technology while having an updated inventory of the company's I.T. assets.
Tip #5 - Business Continuity During the Move
You want to establish a step-by-step plan by working with your I.T. department or third-party relocation service provider. This plan will ensure each department is moved and back up and running with little disruption.
Tip #6 - Hire An Excellent Moving Company
Hiring a moving company is one of the best practices for office moves. It is advisable to do proper research and get estimates from at least three reputable moving firms before making a final decision. However, since office moves can become costly quickly, it is better to consider a few more options.
You should consider your relocation timetable and your budget for the move before deciding on the ideal moving company. The moving company could send a representative to your office so that they can assess the extent of your move firsthand.
Most office moves require more than verbal descriptions of the project over the phone.
Your building will require a COI from your moving company, so be sure to hire an insured moving company for your business move. You can check reviews online and in moving business directories to find good moving companies with high approval ratings.
Tip #7 Cover Your Technology
When relocating to a new office, disconnecting and reconnecting all of your technology is one of the most time-consuming projects of your office relocation.
Your in-house I.T. staff will be planning the relocation of all of your office's technological equipment when you set the move date. Your data, internet plans, printers, desktops, thin clients, docking stations, laptops, servers, and phones fall under this category.
Tip #8 Involve A Technology Moving Company Early
The earlier you talk to a technology moving company, the better. A professional, experienced technology mover can be a great resource in your move planning. They'll help with budgets, share their expertise with your Project Manager, and help determine timelines for you to work within.
Looking for Office I.T. Relocation Help?
Most moves in 2022 are mostly technology and contents (boxes) and not very much furniture. Tech Services, An Allsup Company, has helped with technology moves since 2001 in Maryland, Washington, D.C., and Virginia.
On top of our I.T. Relocation service, we offer:
A dedicated Project Manager or Lead Tech
I.T. support desk team
Desktop disconnect and reconnect
Help Desk Support
I.T. Inventory & Audit
Start planning your office move and relocation today. Please speak to a member of our expert team who will talk you through how our technology relocation service works. Let Tech Services make your I.T. relocation a successful one.